In block management, preparing and issuing annual service charge demands is a complex, time-consuming task. It involves precise budgeting, apportionment across leaseholders, legal compliance, and the challenge of chasing payments and reconciling accounts.
With increasing pressure to stay compliant and efficient, managing agents need robust systems that automate and streamline these processes. That’s where PMX Block Management Software comes in—empowering property professionals with a comprehensive set of tools to simplify every step of service charge management.
In this blog, we’ll explore how PMX streamlines the entire lifecycle of issuing service charge demands, from budgeting and apportionment to arrears tracking and reconciled payments.
Annual service charge demands cover the costs of maintaining communal areas in leasehold properties, such as:
For property managers, the stakes are high. Mistakes in calculations, missed notices, or poor arrears management can lead to disputes, non-payment, and even legal action.
One of the most time-consuming aspects of service charge management is calculating how much each leaseholder owes based on their lease terms.
PMX Makes This Easy By:
Whether you’re managing a single small building or a multi-site portfolio, PMX ensures accurate, legally compliant calculations every time.
Annual budgets form the backbone of any service charge demand. PMX lets users build and approve budgets directly in the system, linked to each block.
Key Features:
Once approved, budgets are automatically used to generate service charge demands—no re-entry required.
Gone are the days of manually printing and posting invoices.
With PMX, you can:
This speeds up distribution, reduces administrative workload, and improves cash flow with faster payments.
Chasing unpaid service charges is one of the most frustrating parts of block management. PMX turns this from a manual process into a proactive one.
Features Include:
You’ll always know who owes what, when, and what actions have been taken—supporting faster recovery and a clear audit trail.
Once payments are received, matching them against invoices can be a slow, error-prone task—especially when paid via bank transfers or standing orders.
PMX Offers:
This makes reconciliation fast, accurate, and transparent—benefiting both property managers and leaseholders.
With PMX, issuing and managing annual service charge demands becomes a structured, efficient process—minimizing human error, legal risk, and administrative burden.
Benefits for Managing Agents:
AxiaSoft’s PMX Block Management Software is purpose-built for managing the financial and operational demands of residential leasehold properties. Used by hundreds of agents across the UK, it supports both desktop and cloud-based environments—giving you flexibility, security, and full control over your data.
PMX Delivers:
Stop struggling with spreadsheets and manual reconciliation. Let AxiaSoft’s PMX Software do the heavy lifting—so you can focus on managing properties, not paperwork.
Contact us today for a free demo and discover how PMX can streamline your annual service charge process from start to finish.
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